Saba Palaye Co. is a great complex with more than 25 years of experience in the purview of designing, manufacturing and testing extendable mobile units with hospital, telecommunication, conference, crisis management purposes and all industrial filters that by gaining ISO 9001, 14001 and 45001 standards from AKK organization of Iran and using state-of-the-art technical knowledge and using modern tools and equipment, continuous efforts, enjoying more than 100 technical personnel and cooperating with near 30 experienced engineers holding post graduate degrees, can become one of the greatest manufacturers of expandable mobile structures in the Middle East and towards fulfilment of long-term objectives along with human resources and current factories with area measurement of 6000 m², intends to reach its human resources to more than 1000 persons and turns to one of the pioneer automotive industries in the country in the near future with constructing other manufacturing complexes such as trailer manufacturing and automobile and electrical machines in accordance with 5-year organizational development schedule.
In 2020, this company has decided to develop a new line of production related to telecommunication and broadcasting. According to this decision new website of this company named sabasky.com has been launched.
This company is using three management levels to organize tasks and projects to gain maximum efficiency in workflow and customer satisfaction. As you can see below, these three levels are “Superordinate managers”, “Executive Managers” and “Middle managers”.
To illustrate more about our company, please review our company’s departments’ charts below:
Saba Palaye consists of seven main departments working collaboratively. If you imagine this company as a body, its executive managers are like its vital organs and their departments are like systems that those vital organs manage.
To run our financial system, our financial manager has created a system to handle accounting responsibilities shown below:
Daily account record keeping is a finance department function that entails reconciling a company’s financial registers to make suitable business decisions. Through bookkeeping and income statement preparations, the unit supports the management in filing requisite financial data that’s useful in managing funds.
Examining financial statements and reporting
By analyzing a company’s financial statements, the finance department evaluates economic trends, identifies its future investment and cultivates long-term business plans. It uses and synthesizes financial analysis information to assist in business decision-making.
Preparing and forecasting budgets
The finance department plans and implements the company’s financial year budget. The department also conducts research and collects data that assists in the organization’s temporary and permanent financial forecast. The information is essential in planning and providing informed decisions critical to expansion, such as staff training and asset procurement.
Managing operations systems
The finance department plays a significant part in acquiring, updating and maintaining the latest operations systems to improve efficiency. A systems change may include automation of various functions or digitalization of some organization’s systems.
To run our commercial system, our commercial manager has created a system to handle export/import responsibilities shown below:
The commercial department in a consumer durable company is in charge of procurement management. This entails dealing with manufacturers and vendors in ensuring that the consumer products are purchased for distribution. In this capacity, the manager negotiates for the best possible prices with suppliers, manufacturers and vendors. He also ensures that his company gains access to quality consumer products. Other than managing procurements.
Store management in a consumer durables company entails handling the storage, packaging, distribution and sales of goods. In large companies, the commercial department uses storage management software to track the movement of goods from the supplier, to storage and packaging to the consumer at the point of retail. Store management also entails the management of receipts, and ensuring that goods are stored according to the company’s procurement policies and guidelines.
Inventory management involves monitoring the level of stock available to the company. The commercial department ensures that the company neither under stocks nor over stocks the consumer products. In overseeing the inventory, the commercial department also ensures that the financial department prepares accurate budgets. She reviews budgets to ensure that the budgets clearly account for costs such as logistics, inventory and freight.
The commercial department often works in conjunction with the marketing team and plays a crucial role in developing and implementing sales and marketing campaigns especially if he works for a mass market retail store. Working with the sales team to ensure that this team meets the set sales distribution targets. The commercial department working for a specific brand of consumer durables is also largely involved in maximizing the product potential of this brand.
This department has a major role in each and every company that constructs devices. As it is shown in our organization chart, this department consists of five main individual departments their duties are described below:
The information technology department in an organization is responsible for the architecture, hardware, software and networking of computers in the company. As an IT professional, you perform a number of duties to ensure that employees have full access to the computer systems. Professionals working in the department may be responsible for one area of IT for the company, such as programming, website updates or technical support.
As a programmer, you are responsible for creating new programs for the organization. Some programmers create programs that are specific to the needs of the organization, such as an application to manage human resources, run a piece of manufacturing equipment, track inventory, process work orders or complete any task the organization needs accomplished.
The IT department creates and maintains the company’s website. The webmaster and other professionals in the IT department design the layout of the site, write the programming code and test the site for its usability. A company website can be an informational site providing contact information for the public as well as a commercial site that sells products directly to consumers. You may also be responsible for the intranet, an internal network and website only available to company employees.
The IT department in any organization provides support to computer users in the company. This can include installing new software, repairing hardware problems, installing new hardware, troubleshooting problems and training employees how to use new software programs. Many businesses maintain an IT help desk in the company to assist employees with computer-related issues.
IT professionals are also responsible for installing and setting up the computer network in an organization. You would work in this capacity to ensure that the network is operating properly and that all employees have the ability to communicate through the internet and company intranet. Professional information technology employees keep the system secure and troubleshoot the system in the event of a problem.
Another major department of this company is Production department which is managed by factory manager and consists of three main individual departments their duties are described below:
The Production department is responsible for converting raw materials and other inputs into finished goods or services. In between the processes of production, the department works to improve the efficiency of the production or assembly line so that it can meet the output targets set by company management and ensure finished products offer consumers the best value and quality.
A business determines the quantity or volume of goods that should be produced within a certain time frame and passes the information to the Production department. To meet production targets, the department establishes the quantity of raw materials and types of machinery and equipment required to achieve the desired output level, and may collaborate with the purchasing department to source the inputs. If there isn’t sufficient manpower to support productions process, the Production department asks the firm to hire more personnel.
With the inputs ready, the Production department schedules production processes. This involves planning the tasks to be completed along the production line and allocating the tasks to various production workers. In a woodworking business, for example, the department determines how long lumber will be allowed to dry before being moved to the machining stage for sawing and bending into shape – and finally through the assembly and finishing stages.
Minimizing production costs
The Production department is tasked with finding effective ways to lower production costs. One simple way to do this is to keep the production machinery and equipment well-maintained so the firm does not regularly incur repair costs. Along with advising the business to adopt newer technologies, the department can also assess the production line to identify opportunities for cost reduction. For example, if the type of wood used a long time to air-dry – requiring an investment in wood dryers – it could be less costly for a furniture manufacturer to purchase dried lumber.
ٍEnsuring product quality
A Production department must ensure finished goods meet minimum quality standards. Apart from checking all products for faults as they move through the production process, the department must perform rigorous tests on prototypes for new products to ensure they meet quality benchmarks before undergoing mass production. Techniques such as waste elimination and process standardization also help to ensure and improve product quality.
This department is well known as an inventory site in many companies but by linking this department with our Engineering department and Production department we managed to achieve great prosperities to our company. Some of this department’s duties are:
The research and development department performs product research after a product or service proposal. This may include conducting a series of tests, surveys and other research. The purpose of the research is to find what makes the product useful, the specifications of how the team should build it, the best methods of marketing it and the product’s predicted success.
Product development uses the data and research to design and create a product using specifications that make it most useful. For example, a company is developing a new mobile phone. The research and development team may seek to understand what size the phone should be to sit comfortably in users’ hands, where they should place buttons for easy access, how it might fit in users’ pockets and how big the screen should be for comfortable viewing.
Using these specifications, the product development team often conceives many designs for the product and may create several prototypes for testing.
The research and development team also tests and analyzes current products in order to discover ways of improving them for comfort and usability. This may include more tests and surveys to learn what customers think about the product, followed by testing new designs that implement the proposed solutions.
R&D often includes a phase of testing to ensure the quality of the product. Since the research and development team understands the intended specification standards of each product, they can ensure the product meets or exceeds those standards. This may include testing the products themselves or conducting research using the product’s target user base for feedback. R&D uses their findings to help improve the product design before finalizing it for production.
If we consider a company as a human body, Q.C department is his eyes. This department is corelative with both Engineering and Production departments. Some of this department’s duties are:
Conduct Product Tests and Assessment
The main duty of a quality control department is testing and assessing products, usually in an industrial or warehouse setting. The quality control department may test parts or products using a variety of techniques, checking that specifications are met and that the product works as intended. In a food production setting, a quality control department may be tasked with testing products and packaging in a lab or on the production floor to ensure consistency.
Identify Product Defects
A quality control department is ultimately responsible for identifying product defects or potential issues and determining what to do to resolve the issue. This may mean sending the product back through certain stages of the manufacturing process or pulling a product entirely if it does not meet expected standards of quality. The quality control specialist analyzes the results of lab or usability tests to identify these defects and make sure they do not persist.
Record and Report Issues
The quality control department also keeps detailed records of product defects or manufacturing issues as they test and assess products. These detailed records can help identify and eliminate recurring problems and also provide a paper trail to aid in accountability and error reporting. The quality control department may provide these reports to supervisors or plant managers to help them make decisions about manufacturing processes and practices.
Support Process Improvements
Quality control department is also responsible for supporting process improvements throughout the testing and quality assurance processes. If several products arrive with a similar defect, for example, the quality control specialists might make a suggestion to improve a specific part of the manufacturing process. This helps ensure that products are produced consistently and that defects or other errors will not persist throughout the manufacturing process.
The department of Workforce services known as “HR department” is the first and the very last place where employees visit in our company and this department has a close relation with all employees. Some of this department’s duties are:
Ensure Compliance with Labor Laws
One of the chief duties of the human resources office of your company is to ensure the business operates in compliance with all labor laws. The department has to know and comply with that state’s particular set of rules employment regulations. This includes such issues as the number of breaks given per number of hours worked and the number of hours and the age in which an individual can become employed.
Recruitment and Training
Recruiting and training new employees are primary responsibilities of the human resources team. This part of the job often entails advertising open positions, interviewing and hiring candidates and setting aside hours devoted to training the new recruits. The human resources department often publishes training materials including handbooks detailing all aspects of the job.
Payroll and Benefits
The dispensation of payroll comes under the responsibilities of the human resource office. While payroll often exists as a separate division in large companies, in small businesses, it is generally handled by a small human resources staff. Health care benefits are also handled by the human resource department.
Another key function of the HR department is the managing of employee relations. When there is a dispute or misunderstanding between employees or between employees and a manager, it is the human resource officers who mediate the situation. Employees are encouraged to bring relational problems to the attention of the human resources staff for resolution.
Employee Performance Improvement Plans
The human resources department is often instrumental in setting up performance improvement plans commonly called PIPs. In general, these are written proposals designed to help struggling employees improve their work to raise it to a certain expectation level of the company. The PIP may include a description of the behavior or performance that needs attention, objectives to be met within a certain time period, a plan for accomplishing the improvement along with support resources and detailed consequences if the improvement does not occur.